DBS Applicant
Guidance

Security Watchdog's eBulkPlus system displayed on monitor

REQUEST A QUOTE

Security Watchdog - industry leaders in every aspect of employment screening.

Request a Quote »

Guidance on completing a DBS Online Disclosure Application Form – Self Employed

Mistakes on the application form will cause delays in processing. Forms that are not completed accurately may need to be returned for amendments or additional information - therefore please ensure that you have checked your form thoroughly before submission.

Please call the eBulkPlus team at Security Watchdog on 0870 850 2516 to register, gain access and obtain further information on completing an online criminal records check.

We will supply you with your own printed user guide version, which will include passwords and log-in details. If you don't receive these, please contact the team on the number above. 

Self Employed Applicants' DBS Guidance Notes

An online criminal records check can be completed by accessing the internet from any PC/Laptop that has this facility. If you don't have your own computer you can go to any internet café or local library.

Logging onto the system

Please enter the following address in the web browser:

https://disclosure.capitarvs.co.uk/cheqs/rbLogin.do

You will now be on the main login page. N.B. Please note at this stage of the process your login details are case sensitive.

1. Enter the name of the Organisation Reference. This will be supplied to you by Security Watchdog.

2. Security Watchdog will advise you of your password.

Once you have completed this section click 'Enter'.

The application form is a simple 5 step process. Please complete all fields.

Mistakes on the application form will cause delays in processing. If you make a mistake you can edit the form at the end of your application process before you confirm submission.

Section 1 – About You

Please enter your personal details. Enter your full first name (as shown in your Birth Certificate, Passport or Driving Licence), do not use abbreviations or just initials, e.g. Reg White or R White. If you have a middle name(s) ensure that you enter the details.

Please also ensure that you enter your NI Number.

Once you have completed this section click 'Next'.

Section 2 – Address History

Please enter your current address. If you haven't lived at this property for more than five years click on the 'Add Address' button to add any additional addresses. You can edit dates by clicking on the 'Edit' button.

Address Dates

There cannot be any gaps/overlaps in your address history. Please make sure that the month and year of each address follows that of the previous address, e.g. if you moved house in January 2010 ensure that this date is repeated as your last date at your previous address and also the first date that you moved into your new address.

Postcode

If you can't remember your postcode use the Royal Mail UK Postcode Finder.

Foreign Addresses

If you cannot supply the address for a foreign country then please enter 'No fixed abode' for Address Line 1 and Town.

Once you have completed this section click 'Next'.

Section 3 – Additional Info

Place of Birth

Please enter details for your place of birth and add any additional surnames used.

Changed Surname

If you have changed your surname please provide your birth surname and the year you changed it.

Other names

Please provide details of any other names used at any time during your lifetime and the dates during which the names were used. Please enter each full forename, middle name(s) and surname separately using the 'Add Name' button below.

Once you have completed this section click 'Next'.

Section 4 – Conviction History

If you have never committed a criminal offence then please select 'no'.

If you have an 'unspent' conviction then please select 'yes'. An 'unspent' conviction is any conviction that is still held on your criminal record.

If your conviction has been 'spent' (e.g. you committed a minor offence sometime ago that has since been removed from your record) you do not have to answer 'yes'.

For more information see Rehabilitation of Offenders Act 1974 at:

http://www.legislation.gov.uk/ukpga/1974/53.

This will give you guidance as to whether your conviction is 'unspent' or 'spent'.

Once you have completed this section click 'Next'.

Section 5 – Confirmation and Consent

Now read through your application to ensure that there are no omissions/errors before you submit your application. If you wish to edit a section of your application click on 'edit' next to the section of the form that requires changes.

At the end of the application please make sure that you complete the Applicant Consent section.

By completing the form you will be consenting to the transfer of your information to the Disclosure and Barring Service for the purpose of a Disclosure Application.

You will be required to confirm that the information that you have provided in support of the application is complete and true and understand that knowingly to make a false statement for this purpose is a criminal offence.

Please tick the box on the application as shown to indicate your consent.

Finally click 'Complete'.

You have now completed your application form and you will be given a reference number. Please make a note of this number for reference purposes, as you may need it for future reference. If you entered an email address onto your application form you will receive a confirmation email containing these details.

Your form will now be processed by Security Watchdog and will be sent to the DBS. It takes approximately 2-4 weeks for a disclosure result to be returned, however this is not a guarantee. You will receive your own copy in the post.

Identity verification

In line with the Home Office code of practice, all applicants requiring a CRB/DBS check must have their identity verified.

How do I have my identity verified?

As you are self employed, then please contact the eBulkPlus Team on 0870 850 2516 (lines open 8.30am to 5:30pm Monday to Friday) for details about using the Post Office Verify Service.

What documents do I need to produce at the Post Office?

N.B. At least one document must show your current address and at least one document must show your date of birth.


Table of Acceptable Group 1 and Group 2 Documents


Get in Touch

TESTIMONIALS

testimonials
"It’s reassuring to know that you are always hiring the best possible person for the job. You always assume that the applicants are telling the truth on their CV’s, but The Security Watchdog always make sure that the applicants are as good as they say they are!"

 

Subscribe to Security Watchdog

Stay up to date and be informed about the latest Security Watchdog news and receive our quarterly newsletter by subscribing:

Captcha Image

Did you Know?

Security Watchdog has over 150 household name clients including international organisations, global brands and FTSE100 companies