Background Check Information
Using your Declaration of Consent to identify which Background Checks have been requested, you will find descriptions below of what each of these checks constitutes.
If you have any questions or concerns as to why these checks are being requested, please contact your key contact at the company that has put you forward for these checks.
Your current address and/or address history (where this is requested in the online Screening Form) is cross-referenced with databases including the electoral roll.
If Security Watchdog is unable to find you listed against an address then you will be asked to provide proof of your residence at that address such as a utility bill.
This is a criminal background check and reports on any criminal convictions that are considered unspent under the 1974 Rehabilitation of Offenders Act. An unspent criminal conviction is any conviction that is still held on your criminal record.
Security Watchdog uses an organisation called Disclosure Scotland to process this check which available to anyone living in England, Wales, Scotland or Northern Ireland. More information can be found on the Disclosure Scotland website
You will be asked to declare if you have any unspent criminal convictions or have any court proceedings pending in your online Screening Form. You may also be asked to provide a copy of your proof of identity document and a copy of your proof of current address.
If you have been convicted of a criminal offence but are unsure on whether it is spent or unspent, you can obtain more information by viewing a Department for Justice PDF document.
A copy of the CV that you submitted to your prospective employer will be cross-referenced with the information that you submit to Security Watchdog in your online Screening Form for verification.
Security Watchdog will notify your prospective employer of any significant differences between both sets of data.
This is a database check using your name and address and looks for any current, past or disqualified directorships/secretaryships. On your online Screening Form, you will be asked to declare if you are/have been a director or partner in any company, or own 3% or more of any public company, or more than 15% of any private company.
You will also be asked to declare if you have ever been disqualified from acting as a director of a company by a court or from acting in the management of the affairs of any company, partnership or unincorporated body.
You will be asked to provide details of your driving licence on the online Screening Form and also sign a DVLA mandate. Security Watchdog will then request a copy of your driving history from the DVLA and will report any anomalies to your prospective employer.
The online Screening Form will ask you to provide details of your educational history. You will need to provide the name, address and contact details of the school/college/university where you studied and provide details of the qualifications that you attained including details of the subject that you studied, the dates that you were studying and the grade that you were awarded.
Security Watchdog will then approach the educational establishment to check the accuracy of the information that you have provided. In some cases you may be asked to provide copies of examination certificates.
You will need to provide details of your career history on the online Screening Form including the name of your current and previous employer(s)/client(s), the dates you were in employment/engagement, your role and reason for leaving.
The online Screening Form and Declaration of Consent will tell you how many years of career history you need to provide. You will also be asked to give permission for Security Watchdog to approach each employer. If you answer no, then you will need to work with Security Watchdog to let us know when we can obtain this reference.
Security Watchdog will approach these employers/clients to get a reference to ensure the accuracy of the information that you have provided on your online Screening Form. If you have been self-employed then you will need to provide the information requested in the “self-employment” section of the online Screening Form so that this information can also be validated.
You will need to account for any gaps in your career history (for example if you took time off to go travelling or were unemployed) in the “gaps in employment” section of the online Screening Form. Security Watchdog may then approach you to obtain further information including gathering documentation to cover the period.
If character referees are requested, then you will be asked to provide the name and contact details of one or two individuals who can provide you with a reference. The person must not be a relative and cannot live at your address. A character referee must be able to provide information about what you have been doing during your career history.
It will help speed up the process if you inform people that you have named them as a character referee and let them know that they may be contacted by Security Watchdog.
A financial probity check is a database check of publicly available information relating to your financial history. Using your name and address details the check searches for any registered debts (including bankruptcies); County Court Judgements (CCJs); Scottish Decrees and Individual Voluntary Arrangements (IVAs).
It is not a credit check since it does not provide information about how many borrowing arrangements you have in place (e.g. a loan, mortgage or credit card), nor does it give information about any defaults there may be on such borrowing arrangements.
This check will leave a “soft” footprint against your credit record but it will not adversely affect your credit rating, nor your ability to get credit in the future.
You will need to provide Security Watchdog with a copy of your proof of identity and any right to work documentation that you may hold (e.g. VISAs or work permits). You may have been asked to provide this documentation to your prospective employer as part of the recruitment/on-boarding process, or you may be asked to scan and upload this directly onto your online Screening Form.
Once Security Watchdog has received this documentation, it will be checked against databases to ensure that it is genuine and satisfies the right to work in a country.
If you are applying for a position in the United Kingdom, these documents will be checked to ensure that they meet the requirements of the Immigration, Asylum and Nationality Act 2006 which prevents illegal working in the UK.
Using your full name, Security Watchdog will search open source internet data sources for any adverse media coverage. Using your address and date of birth Security Watchdog will also narrow down this search to ensure validity.
Social networking sites such as Facebook, LinkedIn or Twitter will not be included in this search.
Should Security Watchdog identify any adverse media they will discuss and validate it with you before reporting it to your prospective employer if necessary.
You will need to provide information about any professional memberships that you hold that are relevant to the role that you are applying for.
Security Watchdog will then verify that you hold these memberships directly with the relevant Chartered Institute or Professional Association.
You will need to provide information about any professional memberships that you hold that are relevant to the role that you are applying for. TSW will then verify that you hold these memberships directly with the relevant Chartered Institute or Professional Association.
Acceptable Documentation - what is valid and can be submitted in support of your application
Background Checks Information - details of what happens
Candidate FAQs - the questions candidates most often ask
Data Protection - how the data collected is used and stored
VOLT Online Help - tips of using the system